Meeting rooms come in various sizes offering differing facilities. There are various systems that can
be put into the rooms for the convenience of both staff and visitors.
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MAIN SYSTEMS
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These have become the standard aid product for classrooms allowing the
user to project their computer images or external DVD / VCR / Document
Camera etc onto the main screen
Used in conjunction with an Interactive Whiteboard or Panel -
they provide the ultimate enhancement.
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Remember - proper installation is vital for ease of use,
security and the health and safety of all :
* Full Installation- best option for stability
although boards can be stand mounted /
should include cabling for VCR / DVD and
Visualiser etc.
* Options can include ultra short throw and
retractable projector mounts into the ceiling
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These are flat, unobtrusive, do not have the issues of walking infront of a
projector with the resulting and shadowing, and have a smaller cost of
ownership than a projector (i.e. can be left on throughout the day) and have
excellent functionality:
* Can act as a
large screen monitor connected to the
PC thus freeing desk space
* Offers an excellent presentation medium to staff
and visitors
- Offers the user all the functionality of an interactive
whiteboard for meetings etc
- Allows the user to remain in contact and updated
with external news and political issues via built in TV tuner
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You will still need to consider
* Full Installation- the plasma can be floor (stand),
wall or ceiling mounted and connected to a
Connection Plate where the required computer,
DVD, VCR or TV Tuner is connected.
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These are outstanding products and an absolute boon for most larger meeting
and training rooms.
Phoenix AV are experts in IWB technology and the only company able to
demonstrate all the systems in one location. Visitors are welcome to book a
free session to evaluate which boards are best for their own requirements.
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Remember - a complete solution consists of :
* Data Video Projector
- preferably ceiling
mounted and stable (brand is not relevant
to board choice)
* Interactive Whiteboard
- choose wisely and
consider requirements such as touch
systems / need to use markers etc
* Full Installation- best option for stability
although boards can be stand mounted /
should include cabling for VCR / DVD and
speakers
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IP based video conferencing system have virtually nil cost of ownership and
with excellent communication capability including computer presentations and
external cameras.
No longer the highly expensive systems they were, these are now a superb
enhancement to any company improving communications whilst reducing
costs.
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Avoid the embarrassment of double booking rooms or failing to book / barging
into wrong meetings or arguments about time.
Room scheduling systems such as the RoomWizard offer a network based
booking solution with a visual touch screen indicator outside every room.
Looks smart, easy to operate and with a host of features allowing you to
search for a room within your organisation online from any location either by
size, capacity or features as well. Have the system inform your guests
automatically including reminders.
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If you have a number of visitors or different users within a room, keeping an
eye on remote controls or understanding what operates what can be fraught
with problems and losses.
Simple remote control systems can be included in any install offering simple to
understand one touch operation for a number of facilities including AV
equipment, screens, blinds and lighting.
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ALTERNATIVE SYSTEMS
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The advances in technology make the Interactive Touch LCD screen an
excellent option to a whiteboard. Flat, unobtrusive and with outstanding
clarity, a smaller screen can often equate to a larger interactive board.
Users can operate the computer from touching the screen and have the same
functionality (same software) as an interactive board.
There are also all-in-one systems with an integrated PC to further minimise
the amount of equipment / cabling found in any classroom. These systems
can be rolling stand mounted to offer greater flexibility of use between room
locations.
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* Full Installation- best option for stability although
boards can be stand mounted / should include
cabling for VCR / DVD and speakers
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These are a very good alternative to a standard whiteboard:
* For smaller meeting where an IWB and projector can be intrusive
and space consuming
* Where the effects of shadowing on a normal IWB can detract from
its use
* Some installations allow for the rear projection cabinet to be built
into a recess offering a smart and attractive finish to a room.
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Some brands offer their own versions (Promethean,
SMART, Interact, Sahara CleverPro) whilst other systems
can be adapted to run the relevant software package.
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PERIPHERALS &ACCESSORIES
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These offer the user greater flexibility and freedom of movement within a
room, allowing them to operate their PC / interactive software from any
location.
By giving the tablet to any member to operate, can also help to minimise
movement within some meeting rooms.
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Some brands offer their own versions complete with their
own software (Promethean, SMART, Sahara, GCTO).
There are however 'neutral' systems that will work with
any computer and any loaded software.
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Wide variation of available systems, brands and models.
Should be a feature of any meeting room with a projector or screen.
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All rooms with installed projection systems should have the
capability to project VCR / DVD images and films through
the projector onto a big screen.
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Simple but effective addition to any meeting room.
Allows the user to quickly show small objects, pictures and more as big
images onto their screen thus bringing out small object detail and reducing the
need to pass objects around a room.
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Normally connected to the computer and operated by it,
some systems will allow for the images to be captured into
the computer where they can be saved / annotated on etc.
Some interactive boards have as part of their software the
ability to capture images from document cameras directly
into their notebook features.
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Excellent addition to any meeting room.
Offering greater flexibility than a document camera, a Visualiser will have
better optics, illumination and extra functionality allowing the tutor project
small object detail, images, 3D objects, documents, transparencies and
pictures onto a big screen.
Options also include ceiling mounted visualisers with high gain, powerful
lenses.
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Normally connected to the computer and operated by it,
some systems will allow for the images to be captured into
the computer where they can be saved / annotated on etc.
Some interactive boards have as part of their software the
ability to capture images from document cameras directly
into their notebook features.
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Often a great way of ensuring interactivity within a forum or meeting,
especially for closed votes.
An excellent method of evaluating training
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* We are able to supply a wide range of systems
including:
- Desktop / tower computer systems
- Laptop Computers
- Lapsafe / Recharger Cabinets
- Peripherals including printers / scanners etc
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Whilst Phoenix AV does not provide a network cabling
service, we can provide details of or include our associate
companies who can provide if required.
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These are useful where the controlling computers for the various IWB
systems may not be close by.
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The remote keyboards and mice offer the user greater
flexibility and mobility in their room set-ups and moving
amongst their class.
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FURNISHINGS
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Cable Management
We are able to provide and supply a range of cable management systems
including desktop pop-up systems, wall connection plates and 'hide-aways'
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We have a wide range of excellent products for use within meeting rooms,
theatres, lecture halls and board rooms.
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Ceiling Lifts & Brackets
Any type of mounting can be catered for whether that be projectors and
Plasma / LCD screens descending from ceiling 'hide-aways' rising from
cupboards, hidden behind picture / wall screens or on extending and
moveable arms.
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For more information or assistance with product selection, please contact the Phoenix AV offices
on 01952 677144
